Bishop and Chapter met on Monday, 21 January 2019 with ten of a usual twelve members present. Minutes of the 17 December meeting and notes from the 14 January were adopted. The Dean offered some reflections on the church liturgical year and specifically the Feast of the Presentation (Candlemas), reading from Luke 2:22-38.

Business Arising

• Road Home letter of intent - no update
• By-Law update - the December 2017 version will be modified with nominating committee details
• Lower hall floor - repair completed
• Committee work plans - most committees working toward finalizing
• Thanks to E. Saunders - thanks have been communicated
• Letter of thanks - template for letter to large gift donors TBD
• Welcoming - Chapter members encouraged to assist by signing up to be welcomers. Spots have been added for welcomers on Sundays

From the Dean

Usual commitments during the past month both Cathedral and diocesan. Christmas attendance about 550. Many to do’s at this time of year with year end requirements: annual returns, reporting. Working toward further clarifications and simplification of financial reporting. Committees and groups asked to submit 2018 minutes or notes

For Decision

• 2019 Budget - the current draft was accepted with minor revisions. Most committees have reduced amounts in an attempt to balance income and expenses. Based on 2018 revenue, a significant deficit would seem likely in 2019.
• Project 2045 - task force to address the future of the Cathedral and Memorial Hall, terms of reference and membership adopted

Discussion

2019 Annual Meeting - Hospitality/ Welcoming and Communications proposed a plan for a new format annual meeting on 24 February. One 10:30 a.m. worship followed by a luncheon, meeting to begin at about 1:00 p.m.. Committees all asked to provide 2 minute presentations on 2018 accomplishments and a look ahead to 2019. Chapter agreed and will support the plan.

Reports

• Nominating - nothing to report
• Administration and Finance - meeting with the Diocesan Stewardship Officer soon. Records management and giving policy projects continuing
• Christian Formation - Cathedral revealed event 27 January. Strategic planning will form the framework of the 2019 work plan
• Communications - continuing with usual efforts with Facebook and web site
• Welcoming and Hospitality - current trial of welcoming initiative of Sundays at 8, 10 and 11:45 a.m. going well with a need for volunteers with the need for volunteers, especially at 10 am . Planning for Annual Meeting new format
• Property - proceeding with preparations to sell O’Dell House. Lower hall floor repaired.
• Mission/Outreach - programs continue. Belize Missions Dessert and Games Night 17 February. No Road Home project update
• Health and Pastoral Care - budget prepared. Meeting next week
• Worship - additional budget request for flowers and ribbons for Christmas wreaths. Need to review internal communications re memorial flower gifts

Up-coming

17 February - Belize Missions Dessert and Games night
24 February - 10:30 a.m. worship, luncheon, Annual Meeting

Next meetings: 11 February, 24 February Annual Congregational Meeting at 1:00 p.m.; 18 March

GMH

Bishop and Chapter met on Monday, 17 September with twelve of twelve usual members present. Minutes of the 18 June 2018 meeting were adopted. The Dean provided an article entitled “Forming an Effective Nominating Committee.” Members of the Chapter discussed our current practices and considered potential improvements.

Business Arising

• Ending Homelessness in Fredericton - a follow up meeting was held on 15 September with updates on the status of the Project. A small group from the Cathedral will be gathered to consider next steps
• Mission and Outreach Belize Budget - at this time, it appears the 2018 budget may cover anticipated expense

From the Dean
The Dean reviewed usual items of commitment since June noting that summer seemed unusually busy. Items of note included:

• pending appointment of Caroline Vanicek as head server
• first Sunday of October being Thanksgiving, evensong on 14 October
• up-coming this fall one individual wishing to enter discernment leading to ordination. Discernment committee will be needed
• 11 November is on Sunday. 10 a.m. worship moved to 9:45 a.m.
• clergy conference with Hugh Halter attended in August on “Your Church in the Future.” Will share with Chapter in the future

For Decision

Hall usage - after determining that the downstairs hall floor is unsafe, it was decided to inform Scouts Canada to seek other meeting space

Discussion
Property (re) development - a lengthy discussion about status of the conversation regarding Cathedral and Diocesan properties. Bishop’s consultant currently working with the Cathedral on a “future mission plan.” A congregational meeting has been recommended by R. Goodfellow (October). National Trust Conference 18-20 October to focus on religious heritage buildings - diocesan/Cathedral participation

Reports

• Treasurer - to date, expenses exceed revenue in the amount of approximately $80,000. Compared to last year to date, revenue is down by about $47,000. Considerable concern expressed by members of the Chapter. No conclusions were drawn as to specific causes. Suggestions, including encouraging e-offering and a Sunday presentation by the Treasurer, were made and discussed.
• Christian Formation - programme in Fall startup: Godly Play, Taizé worship, ALPHA (19 September), Family Faith Fiesta, Youth Groups. A brief overview of our experience with Godly Play was shared
• Administration and Finance - Odell House and Cathedral Hall properties being migrated this week to land titles. On-going communication with the Diocese regarding creating a policy on giving. Manual being reviewed to re-establish policy for staff
• Health and Pastoral Care - Programmes resuming. Interest in Fit Club is down. Support group for care givers of those with dementia being created. Brochure in production
• Communications - Summer projects included neighbourhood invitations to corn boil and other event promotion
• Property - South door repair still being investigated; investigation of potential a memorial tree planting on the green; lower hall floor has been assessed as unsafe; asphalt repair at west door should happen this month
• Worship - will call a meeting next month
• Hospitality, Welcoming and Membership - committee bing formed and will first address terms of reference. Meeting 20 September. Suggestion for larger freezer at the hall to be considered

Up-coming
Bishop’s Town Hall, Fredericton (Canon XXI) 27 September 7:00 p.m.
Archdeaconry Greater Chapter - 18 October
Diocesan Synod - 03 November 2018

Next meeting: 15 October 2018

GMH

Bishop and Chapter met on Monday, 18 June 2018 with eleven of twelve usual members present. Vice-Chair Charles Ferris chaired. Minutes of the 14 May 2018 meeting were reviewed, items of unfinished business noted and the adopted. Watching the introduction video for “Surprise the World,” the Dean lead a short discussion. How to continue BELLS?

Business Arising

•Ending Homelessness in Fredericton - a group of 10 considered this project following the meeting of the Archdeaconry Greater Chapter in May. Unfortunately, resource persons were unable to be present. There seems to be some lack of clarity about what’s specifically needed if Anglican parishes were to partner. Monitoring continues

•  Mothers’ Union expenses - the amount directed for worldwide MU work by K. Snow was forwarded to the Cathedral Branch
•  Joy FM - the Dean has met twice with representatives and looks forward to a greater degree of partnership with them in the future
•  Frank Morehouse thanks - for work on Fredericton Deans poster
•  Anglican Foundation - a contribution to the Foundation, directed to be annual, has not yet been sent

From the Dean

•  Normal commitments - 2 care home visits for Communion, 4 visits to hospitals, 3 home Communions, 4 staff meetings; Chapter and Committee related meetings; Clergy College, Clergy Day, Diocesan Council, Diocesan Finance Committee, Property Development Committee meeting with 4 teleconferences.
•  Surprise the World: BELLS - sermon series concluding 24 June. 4 in attendance at video night. Ways to continue BELLS?
•  Bishop of Qu’Appelle Bike Ride - hoping to create a 15 July event of worship at 4 pm followed by BBQ on the Cathedral green. JoyFM willing to partner
•  Cathedral worship podcasts - average hits have reached a fairly consistent 60 per day average since listing with TuneIn Radio
•  Cathedral staff annual reviews - underway

For Discussion

“Designated Funds” - Past assumptions about offerings for specific purposes (“designated”) being “saved” need clarification. Monies tagged for purpose to be used first for items currently in the Budget is advice from 2017 review engagement. Further education required.

For Decision

•  Terms of reference - adopted Property and Mission Outreach committees
•  Missions request - a motion to increase 2018 Mission Outreach budget to allow increase of St. Hilda’s School support, graduate bursaries and support for Paul Jones to university was tabled. Offerings down. Funds available will need to be confirmed
•  “Designated Funds” - that we reduce a list of 55 to about 11 to clarify and expedite managing and using offerings given for specific purposes and continue to reduce those funds as possible

Reports

•  Treasurer - offerings are about $30,000 +/- below budget year to date
•  Christian Formation - planning session held. Followup next week
•  Administration and Finance - giving policy in process; records management project continues
•  Health and Pastoral Care - First Aid training 25-26 June. New programming initiatives being considered for fall
•  Communications - 09 September outside worship in view. Conversations with Joy FM should result in positive cooperation
•  Property - green winter kill considered; west door pavement irregularity will be addressed; south door replacement pending

Up-coming

Ordination 24 June 2018; 09 September outdoor worship/corn boil

Next meeting: 17 September 2018

GMH

Bishop and Chapter met on Monday, 19 March 2018 with ten of twelve usual members present. J. McGarry was welcomed to the Chapter. Minutes of 19 February 2018 regular meeting and 24 February 2018 following the Annual, were reviewed and adopted. The Dean shared a video created by Creation Matters (Diocese of Ottawa) entitled “Mission Per Square Foot” which showcases St. Luke’s Church, Ottawa. This parish is using sacred space in new and creative ways. A discussion followed.

Business Arising
• “Jingle All the Way” - Clarification on donation still pending
• Ending Homelessness in Fredericton - A meeting for members of the Congregation (and Fredericton area churches) is Saturday, 24 March 2018 at the Cathedral Memorial Hall. Area Anglican churches have been invited. All encouraged to attend. <roadhomefredericton.com>
or view the post on the Cathedral web site.

From the Dean
• Normal ministry commitments - 4 home visits, 2 visits to hospital, 2 care home communions, 3 home Communions, diocesan and Cathedral meetings. Preparing for Holy Week and Easter.
• Vacation - 03-16 April 2018

For Discussion
Governance - The Chapter continues to work towards facilitating current terms of reference for its committees. The Executive is continuing to work intentionally with committees either updating existing or creating new versions. The purpose of the documents is to bring greater clarity and transparency to the ministry management structure and assure that communication flows effectively and efficiently within the organization of Cathedral life. Good progress.
Support inquiry - was made about financial support related to Mothers’ Union travel for Kathleen Snow. Christian Formation Committee will explore on behalf of the Chapter.

For Decision
• Terms of reference for the committee on Health and Pastoral Care were adopted
• Terms of reference for the committee on Christian Formation were adopted
• that $50,000 be transferred from the general operating account to investment account where it will gain a return until needed

Reports
• Treasurer

- diocesan financial return for 2017 has been submitted
- renewal with WorkSafeNB
- progress being made in revising coding of accounts
- charities return to Canadian Revenue Agency almost complete and should be submitted this week

• Formation - terms of reference completed. Up-coming Family Faith Fiesta, Godly Play training, intergenerational worship on Good Friday
• Administration and Finance - two forms tabled regarding Safe Church administration
• Health and Pastoral Care - terms of reference completed. Ministries functioning well. Isabel Cutler has been appointed coordinator of the pastoral visitors.
• Hospitality/Welcoming/Membership - working at assembling a committee. Congregational volunteers needed. Contact Lynn Meehan.

Up-coming
Holy Week 25 - 31 March 2018
Easter Sunday regular Sunday schedule

Next meetings:
14 May 2018, 18 June 2018 GMH

Bishop and Chapter met on Monday, 19 February 2018 with eight of twelve members present. Minutes of 22 January 2018 were adopted. The Dean offered a short study on Mark 8:31–38, the Gospel for the Second Sunday in Lent. What does taking up our cross mean for us?

Business Arising
• Odell house lease - a lease was signed beginning 01 January representing the on-going agreement with the tenants
• Retirement Gift for Diocesan Treasurer - a cheque for $100 has been issued toward this request
• Welcoming brochure/package - the Hospitality / Welcoming / Membership Committee is acquiring membership
• “Jingle All the Way” - performance was a success. Clarification regarding a donation for use of the church is being sought
• Committee terms of reference - efforts continue to develop current terms for each of the Chapter Committees. By spring, a handbook comprehensively describing the function of committees, staff, policies and other operational documents is the goal
• Ending Homelessness in Fredericton - A meeting for members of the Congregation (and Fredericton area churches) will be scheduled in March. Details will follow. <roadhomefredericton.com>
• Nominating Committee report - One chapter nomination (chair of Buildings and Property Committee) still required. Nominations from the floor will be called for all positions at the Annual Meeting. It was noted that a more effective approach to procuring nominations with an earlier start would be preferred in the future

From the Dean
• Normal ministry commitments - 1 home visit, 2 visits to hospital, care home communions, 10 days in Belize, diocesan and Cathedral meetings. Annual Report completed
• Lenten Study - response was not robust. We’ll attempt to gently encourage the registrations received to join with a sufficient and adequate number of groups
• Vacation - 03-16 April 2018

For Discussion
Annual Meeting - Annual Report is available. Kendra Patrick of Bringloe Feeney will present financials. Child care will be available. Sandwich and finger food luncheon at about 1:00 p.m., Lynn Meehan will prompt arrangements. The Dean will inquire about audio requirements.

Reports
• Treasurer - Review Engagement for 2017 is complete with financials and report included in the Annual Report.
January totals indicate expenses in excess of revenue by $9,353
The completed 2018 Proposed Budget was circulated for information purposes
• Formation - continuing work on Terms of Reference. First Family Faith Fiesta on 18 February had attendance of 60-70.
• Administration and Finance - work on current projects: records management, safe church continues
• Health and Pastoral Care - continuing to address terms of reference. Health Ministry operates efficiently and effectively under the guidance of the Parish Nurse and the structure in place. Isabel Cutler has been appointed by the Dean to coordinate Pastoral Visitors

Up-coming
25 February - Annual Congregational Meeting
23 February, 5 and 12 March - Bishop Hockin Lenten series
Holy Week 25 - 31 March 2018

Next meetings:
18 March 2018
14 May 2018
18 June 2018

GMH