Category Archives: Bishop and Chapter

Congregational meeting with the Bishop

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In 2022, the contracted firm of Heritage Standing delivered a comprehensive report on the significant costs of the maintenance issues facing the Cathedral.

Earlier this year the Cathedral and Synod contracted with Source Alliance to undertake a study on the feasibility of funding required renovations. Approximately 45 individuals/couples were interviewed and a report was produced. Bishop and Chapter have reviewed the report.

The dean is calling a congregational meeting to share the recommendations and propose possible next steps.

All are encouraged to attend on 7:00 p.m. Tuesday, 21 November in Cathedral Memorial Hall. Refreshments will be served.

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UPDATE: Minutes from the meeting can be found in your 2024 Annual Report (for 2023).

Bishop and Chapter News – October 2023

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Bishop and Chapter met on 16 October 2023 with 8 of 13 members present. Minutes of the 11 September and 19 June meeting were adopted. J. Yeamans was elected to the chair in the absence of the Lay-Chair. The Dean lead a short discussion following a reading of Philippians 2:1-13 and some reflections on the nature of decision-making by way of Christian discernment. Some references to “The Way of Discernment” (E. Liebert) were considered.

CATHEDRAL SAFE CHURCH

Safe Church Officer Dianne Wilkins visited with an update on recent efforts toward implementing diocesan policy on safe church. V. Hachey and G. Hall offered to be part of a task group to consider next steps

FROM THE DEAN

Cathedral

• 1 care facility Communion; Diocesan Clergy Conference (18-20 September); ill and absent on Sunday 01 October; 1 committee/group meeting; 1 meeting with assisting clergy and deacons; choir rehearsal 21 September; 1 meeting of the Diocesan Finance Committee.

Up-coming

• 21 October Farraline Place fund-raiser
• 01-12 Diocesan Council development retreat
• 03 December First Sunday of Advent

ITEMS ARISING

• Nominating Committee - J. Hand appointed to the Committee. Members: H. Palmer, J. Hand, K. Schmidt, J. Dunderdale. Chapter requests the Committee meet to attend to current/upcoming business
• Vice-Chair of Chapter - referred to the Nominating Committee
• Property Committee Chair - referred to the Nominating Committee

NEW BUSINESS

• East window repair - recent storm damage to plexiglass panel. Repair estimate $8,257 (Active Glass and Mirror). Insurance ($2500 deductable) claim investigated. Cost charged to property maintenance approved
• Snow removal contract - accepted a proposal for 23/24 winter from Pro-Care of $5,175 + $100 per sanding
• Parish nurse funds - that an investment fund account be created for monies received or accumulated and designated parish nurse

REPORTS

Treasurer - Financial update presented on Sunday, 24 September, 8 and 10:30 a.m.. No specific feedback received. 30 September deficit of expenses over income is $66,580. 2023 income includes Diocesan Synod (Fabric Grant) of $45,000. Unrestricted funds ($60,000) to cover summer cash flow could be returned to unrestricted investment if available at year-end

Administration and Finance - meeting pending

Worship - planning for Christmas upcoming. Server training needs to be planned

Property - several issues have arisen. The Lay-Chair has called a meeting 24 October. Theft of hall furnace exhaust cover was fabricated for replacement and installed with no indication of cost as of yet; east window cover damage, Guild of St. Joseph replaced west door carpeting; cathedral sprinkler system replacement (+/- $175,000) to meet current safety code; hall chair lift out of operation estimated +/- $60,000 repair; security project update; cathedral boiler project; snow removal

Health and Pastoral Care - committee hasn’t met

Mission Outreach - 25 September Monday Outreach - 56 served, volunteers needed for 30 October; 3 Belize Mission scholarships 23/24 to Silvia Trapp, Caleb Martinez and Korey Kelly

Communications - no recent meeting

Christian Formation - meeting scheduled on 19 October

Welcome and Hospitality - Sunday refreshments. Several future events

NEXT MEETING

Monday, 20 November 2023                                                            GMH

Bishop and Chapter News – September 2023

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Bishop and Chapter met on 11 September 2023 with 10 of 13 members present. Minutes of the last meeting were unavailable and will be considered at the next meeting. Members read and briefly discussed “The Ultimate Guide to Delegation” (Nick Blevins) – categories: What to Delegate, To Whom to Delegate, How to Delegate. Resources to Delegate Better and 7 steps to follow included.

FROM THE DEAN

Cathedral

•   Preaching through the Season of Creation 01 September - 4 October; vacation 24 July - 13 August; staff meetings 27 June and 05 September, outside Communions (1), committee/group meetings (2), staff and deacon reviews completed, home visits (3), 3 home/hospital communions, 2 funerals / 1 committal / 2 attended, Evening Prayer Jackson Falls 23 August, July/August Sunday worship attendance (75 avg) - 10 September (106).

•   Vacancies: Chapter Property | Vice-Chair | Nominating

Diocesan

Synod Finance Committee (2)

Up-coming

•   17 September 8:00, 10:30, 4:00 every other week resumes
•   18-20 September - Diocesan Clergy Conference, Renforth

ITEMS ARISING

Bishop’s letters: appointment of Isabel Cutler, Deacon and permission to administer Communion (D. Beek)

DECISION

•   Benevolence Policy - adopted as of 11 September 2023
•   Recognition - Canon Rod Black as Honorary Assistant

DISCUSSION

June Report of Planning Study - Source Alliance returned the final report of the feasibility study (January - May) regarding Cathedral restoration, Our Bishop has one other contact he wishes to make. Cathedral officers and the Bishop considering the next step in light of the current circumstances. Letters of thanks will be sent to planning study participants this week.

REPORTS

Treasurer - Offerings stable but below budget with a 31 August deficit of $55,657. Payroll and Shared Ministry is $36,000 monthly. $9,887 in flow through donations (PWRDF, community ministries etc.) to be transferred. Sunday financial update presentation before the end of September

Administration and Finance - tour guide season has ended with thanks

Worship - no report

Property - noted recent gifts-in-kind with thanks

Health and Pastoral Care - no meeting. Only a few COVID test kits left

Mission Outreach - completed draft Benevolence Policy; Belize Missions Yard Sale for scholarships a success; Mijia’s from Honduras visited 25 June

Communications - no recent meeting. Additional souvenirs were acquired for sale during the summer tour season

Christian Formation - planning for 30 Sept Day of Truth and Reconciliation; Life in the Eucharist postponed to Fall 2024; Godly Play has resumed; discussed possible quiet space on the Green

Welcome and Hospitality - no meeting. 3 committee members + Dean

UPCOMING

•   Nominating Committee - 4-1st term / 1-2nd term vacancies upcoming in 2024. T. Maston (Lay-Chair) plans not to let his name stand for a second term
•   30 September - Day of Truth and Reconciliation
•   21 October - Farraline Gala Fundraiser

NEXT MEETING

Monday, 16 October 2023                                                                GMH

Bishop and Chapter News – June 2023

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Bishop and Chapter met on 19 June 2023 with 12 of 13 members present. Minutes of the meeting on 15 May 2023 were adopted.

FROM THE DEAN

Cathedral

  • outside corporate Communions (2); committee/group meetings (4); Thy Kingdom Come (18-28 May) Novena weekdays; Ordination (30 May); weekly staff meetings (4); work planning with Director of Music; marriage preparation (1) Wedding (17 Jun); home visits (4); 3 home / hospital communions; 2 Cathedral funerals / 2 attended; Evensong - Installation/Collation (04 Jun); Staff and Deacon reviews underway (3); collaboration with I. Cutler re deacon appointment; generally running behind on pastoral visitation; proposing vacation 24 July - 13 August
  • Recommend publicizing “Help Wanted.” Various needs including: communion administrators; home communions; hospital visitors; lectors; intercessors; servers, website content and maintenance, social media maintenance; others identified by committees
  • Vacancies: Chapter Vice-Chair | Chapter Property | Nominating

Diocesan

  • Synod Finance Committee (1); Diocesan Council (1)

DECISION

  • Appointment recommendation to the Bishop. That we recommend our Bishop consider the appointment of the Rev’d Isabel Cutler, as Deacon at Christ Church Cathedral
  • Administration of Communion. Request our Bishop grant permission for Donna Beek to administer communion.
  • Approve transfer of 400 shares of BMO securities to Diocesan Consolidated Investments (Cathedral Anglican Church Women)
  • move an additional $20,000 unrestricted investments to operating fund for summer cash flow bringing the total to $70,000

DISCUSSION

June Report of Planning Study - Source Alliance having returned the final report of the feasibility study (January - May) regarding Cathedral restoration, Our Bishop chaired this portion of the meeting. The Report suggests an urgency as well as several options for consideration. The Report was shared with members of the Chapter with a request that it not yet be made public. Our Bishop requested some time to make several key contacts and that the Chapter continue in discernment.

REPORTS

Treasurer - May offerings $36,860. Year-to-date deficit to 31 May -$39,739. Summer cash flow deficiency anticipated

Administration and Finance - interview of tour guides this week; June staff reviews underway

Worship - no report

Property - Unforeseen Cathedral furnace repair to be completed in the next few weeks - $34,000 to 38,000 estimated total cost

Health and Pastoral Care - no meeting of purview groups as of yet

Mission Outreach - in process: considering policy for request for benevolent funds; Belize Missions Yard Sale for St. Hilda scholarships; Mijia’s from Honduras visit 25 June

Communications - weddings at the Cathedral website post series; video for St. Saviour Latvia - Night of the Churches event;; Thy Kingdom Come “daily short readings” videos; publicity for current events

Christian Formation - planning for 30 Sept Day of Truth and Reconciliation; fall 2023 Life in the Eucharist

Welcome and Hospitality - assisted with refreshments for a June funeral; Mejia visit refreshments/luncheon 25 June

UPCOMING

NEXT MEETING

  • Monday, 11 September 2023                                                            GMH

Bishop and Chapter News – May 2023

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Bishop and Chapter met on 15 May 2023 with 11 of 13 members present (11 0f 13). A printed version of preaching for the Fifth Sunday of Easter was circulated. (Audio here) Conversation re post-resurrection Sunday themes, contrasting planning from business and a spiritual perspective. Minutes of the meeting on 20 March 2023 were adopted.

FROM THE DEAN

Cathedral

  • outside Communions (3); committee/group meetings (3); Lenten book study; deaneries clericus; summary of Easter worship - total attendance 245; Vacation 11-25 April; MU Diocesan Rally 29 May; Ordination 30 May; Coronation Evensong 14 May; weekly staff meetings; marriage preparation (2); home visits (4); hospital/home communions (6); 1 funeral/3 funerals attended; challenge in meeting current pastoral needs.
  • Chapter vacancies: Chapter Property Committee, Vice-Chair, Nominating Committee membership.

Diocesan

  • Diocesan Finance Committee (1); Bishop’s Counsel 26 April; Clergy Day 04 May

Up-coming

Ascension Day 18 May; Thy Kingdom Come 18-28 May (Novena weekdays 5:15 p.m.); W. Turney funeral 30 May; V. Sinclair funeral 10 June; Ritz/Saulnier wedding 10 June; Installation of Canons and Collation 11 June; Swanwick/English wedding 17 June

CORRESPONDENCE

  • Anglican Church Women Executive - letter dated 04 May 2023 expressing serious concern about the vacancy of the position of parish nurse and requesting there be a search undertaken to fill the vacancy
  • Canadian Heritage - response to inquiry. Canadian Heritage does not support church heritage renovation projects

DISCUSSION

  • Parish Nurse - high degree of awareness of the need for Cathedral health ministry under our circumstances. The Dean initially responded to the correspondence with the reminder that the parish nurse staff position was included in the 2023 Budget with the hopes that monthly budget targets could be met. Further consideration needed

DECISION

  • Funds transfer - up to $50,000 from unrestricted invested funds to provide for cash flow May to September

REPORTS

Treasurer - 5 Sunday April (including Easter) revenue $50,785, slightly exceeding the budget target of $48,499 for the first time in 2023. The Year to Date deficit of expense over income stands at - $13,594.

Administration and Finance - advertising, training and hire of tour guides is a current priority

Worship - some decorating will be attempted for the Day of Pentecost

Property - no report

Health and Pastoral Care - exploration of possible programming with UNB student nurses

Mission Outreach - helpful first meeting with those engaged in mission and outreach ministries. Progress towards a draft policy to guide our response to requests made for funding

Communications - Chapter and others encouraged to join a schedule of 2 minutes for ministry presentations on Sundays

Christian Formation - exploring creating opportunities as part of advanced planning for the upcoming 2023 Day of Truth/Reconciliation

Welcome and Hospitality - newcomers event with 35+ in attendance Pentecost will include normal refreshments following 10:30 worship

UPCOMING

  • Ascension Day (18 May) and Thy Kingdom Come (18-28 May)
  • Day of Pentecost (28 May)

NEXT MEETING Monday, 16 June 2023

GMH

Bishop and Chapter News – March 2023

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Bishop and Chapter met on 20 March with members in person and by way of video conference. 12 of 13 members present. Members were asked to read in advance an article from Alban at Duke Divinity School “Putting the How Before the What,” Stephen Chapin Garner. Discussion about one church’s experience with a “call-based” approach to leadership, passion and energy for leadership and the importance of putting relationships/community as first priority. What could be identified as a crisis of organizational structure might rather be a crisis of faith. Minutes from a short meeting on 13 February 2023 dealing with the 2023 Budget were adopted.

FROM THE DEAN

Cathedral
•   outside Communions (2)
•   committee/group meetings (4)
•   Monday Lenten book study / dropping in on Lenten programs
•   weekly staff meetings
•   Narrative Budget completed and circulated
•   Vacancies
Chapter Property Committee
Diocesan
•   Diocesan Finance Committee (2)
•   Diocesan Council (1)
Up-coming
•   Vacation 11-25 April

FOR DECISION

• Appointments

- Vice-Chair - nomination to the Bishop needed- Advisory Committee on Appointments - appointed
- Nominating Committee - inquiries for appointment to be made
- Safe Church Officer - Diane Wilkins appointed
- Property Committee - nomination needed for Bishop’s appointment

[for more information see the current Chapter By-Law]

• 2023 Budget - slight discrepancy between Annual Report and Chapter-approved not affecting the bottom line. Motion to correct

REPORTS

  • Treasurer - Financials show a slight surplus having received the grant from the City for summer tour guides. Offerings in January and February slightly below budget. Parish Financial Return due 15 March now submitted.
  • Administration and Finance - helpful update from Envelope Secretary; noted difference in Chapter Budget and Annual adopted version; needs for 23 tour guide programme in view
  • Property - Unexpected Cathedral furnace repairs needed. Early estimated cost $12,000
  • Health and Pastoral Care - Health Ministry has several projects in process: health information session, Medley Tea; on-going: dementia support, Yoga, prayer shawls
  • Mission Outreach - reviewing annual reports and making contact with mission sub-groups and committees (Monday Morning, Belize Missions, Cathedral Missions) Monday Morning Outreach continues monthly with some new support for food contributions
  • Communications - nothing to report
  • Christian Formation - Review of Lenten programming, looking ahead to future. Considering future events on racism, indigenous reconciliation, anti-Semitism
  • Welcome and Hospitality - a committee meeting pending
  • Worship - contacting potential members for servers’ guild

UPCOMING

•   Palm Sunday (02 April) Easter (09 April)
•   29 April Diocesan Mothers’ Union Rally / 30 April Ordination

NEXT MEETING

Monday, 15 May 2023                                                                               GMH

Cathedral Elections

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Thank you to all who submitted annual reports and attended the Annual Congregational Meeting on 26 February, 2023.

Click to read online copies of the Cathedral Annual Report and view the Narrative Budget, "Turning Resources into Grace", a magazine-style brochure which tells the story of our ministry with photos.

We are pleased to announce the election of Jane Hand as Health and Pastoral Care Chair, and Bonnie Greenwood as Mission and Outreach Chair. Victoria Hachey was reelected for another term as as Finance and Administration Chair.

Delegates to Synod are Rosa Macaulay, Catherine Schmidt and Claire McKnight. Substitute delegates are Jim Clowater, Randy Audfroid and Nat Fetter.

Appreciation to all who offered for positions.

The position of Property Chair is vacant and a Bishop’s appointment can be made. Please consider serving in this position.

Bishop and Chapter members, Synod delegates, clergy and staff are listed in every Sunday bulletin. A digital copy of the current week's bulletin can be found at the top right-hand corner of our website (refreshed every Friday afternoon).

2023 Narrative Budget: Turning resources into grace

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Telling our story.
Line item budgets are boring. Not only that, but seldom do they tell the real story. It’s too easy for us to make assumptions about how the dollar we give is used or not used on what we specifically consider important. However, no facet of church ministry operates in a vacuum. For instance, music may be one’s own personal focus, but music cannot happen without a warm, dry and lighted space. In fact, if we think deeply, we begin to realize that in a very real way everything depends on everything else.

The 2023 Narrative Budget

Annual Report deadline approaching

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Officers, committees, groups and organizations are reminded that annual reports are needed by 31 January 2023. Ideally, emailed in open text or by file attachment to the Cathedral Office. If submitted on paper, please allow a few days before the deadline.

The Annual Congregational Meeting will be held Sunday, 26 February after worship. The 2023 Annual Report (for 2022) will be circulated one week in advance.

Bishop and Chapter News – January 2023

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Bishop and Chapter met 0n 16 January 2023 by video conference 11 of 13 members present. Members were asked to read in advance “5 Ideas for Managing Your Church Budget in the New ‘Normal’” by Ken Sloane (Discipleship Ministries - United Methodist Church). The “ideas” included: quarterly planning, approaches to past comparisons, recognizing “inflation dollars,” use of technology to making funding the budget more efficient and, study of building assets. Minutes from 12 December 2022 were adopted.

CORRESPONDENCE

•   a note of thanks was received from Sexton Ashley Swim

FROM THE DEAN

•   funerals (2); outside Communions (1)
•   committee/group meetings (3); nominating committee (2); Narrative Budget Team (2); Chapter Executive (1)
•   usual staff meetings weekly
•   Christmas worship attendance: Eve: 187/70/81; Day 16/39
•   Vacancies

Safe Church Officer
Synod substitute (16-35)
Assistant(s) to the Verger
Mission Outreach

•   Diocesan Finance Committee
•   Vacation 11-25 April 2023

FOR INFORMATION

Planning Study - Meeting of Bishop and Chapter, diocesan officers and Source Alliance regarding the planning study being conducted over the next several months to determine potential renovation fund-raising

FOR DECISION

Amendment - minor correction for accuracy to November 2021 minutes
Reception of report - Cathedral Conditions and Issues Report official acceptance
2023 Budget - several issues pertaining to the 2023 budget were discussed and decided. Larger projects can complicate clear communication about giving targets and progress. Consideration of simplifying weekly bulletin updates in 2023 was discussed and may help continue to keep the most important information before us
Annual Meeting - Sunday, 26 February 2023
Investment - movement of some funds for year-end

REPORTS

Treasurer - December was a strong month for offerings with $84,047 enabling us to finish December in a surplus position ($40,368 offering over expenses). Overall offerings year over year down by $38,000. Underspending on maintenance and staffing, finishes 2022 in a slight surplus position
Administration and Finance - work on 2023 budget with the Stewardship Team working on a narrative version; intend return to staff handbook task; thanks to a retiring offering counter team; new team appointed
Property - continuing to deal with critical issues while minimizing expense where possible
Health and Pastoral Care - Health Ministry struggling to determine what events are appropriate under changing circumstances
Nominating - challenges exist regarding nominations for Chapter

UPCOMING

•   24 January - Source Alliance, Chapter and Diocese
•   21 February - Shrove Tuesday Pancake Supper
•   22 February - Ash Wednesday
•   26 February - Annual Meeting
•   02 April - Palm Sunday

NEXT MEETING

Monday, 13 February 2023                                                                       GMH